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Web Meeting
and Internet
Bring People Together
Web
meeting uses the power of the Internet to conduct virtual conferences
between two people or groups of people.
All that is needed is
a computer, Internet, Voice over Internet Protocol (VoIP) software for
sound, and conferencing software.
The advantage of online meetings is that
it brings people together to conduct conferences when travel budgets
are tight or there are too many participants and travel is not an
option.
These meetings are conducted live and are
two-way between the groups.
This means that they have the ability to
see each other, share files, and talk to each other. Participants in
the virtual meeting only need to log into the designated URL for the
meeting and participate.
Purposes of
web meetings
include:
- Product
launches – informing employees of new products
- Software demonstrations – training for
employees or clients
- Focus groups – for employees or others brought
in to provide reaction
to a new product
- Brainstorming
sessions - employees
- Employee orientation
– when scattered in several locations
- New product training – for employees or the
sales department
- Training sessions – for employees or clients
- Distance learning – for clients and employees
- Sales presentations – to clients
- Annual shareholder meetings
Typical web meetings
involve
the following delivery methods for the conference:
- Slide presentations – typically power point
- Live video – webcams or digital video camera
- VoIP – real time audio using either speakers of
head phones
- Web tours – providing the necessary information
to participants to
visit designated websites that are part of the presentation
- Recording – archiving the meeting for future
use of historical purposes
- White Board – allows annotation by presenter or
participants to share
information and can be easily saved for post meeting actions
- Text Chat – involves participants to
communicate through their computer
keyboards
- Polls – allows
presenter to pose questions to participants and they respond with
selection of the alternatives presented
- Surveys – allows presenter to conduct a survey
during or at the end of
a presentation for various purposes
- Screen sharing – presenters can view each
participants computer screens
during sessions that require specific actions that result in an
indication on the computer screen
- Application sharing – allows presenter to view
participant actions when
manipulating new software during training sessions
- Desk top sharing – allows presenter and
participants to view each
others computer screen
Web meeting software normally
sold as package that companies or educational institutions can
purchase. This software can usually be purchased on a monthly basis,
annual basis, or pay-as-you go basis for businesses that only use
occasionally.
Actual costs are based on the number of participants or
seats and minutes used to conduct the meeting.
Options
that you can select with a web meeting software program
include:
- Registration
- Archiving
- Recording
- Event planning
- Operator assistance
Online meetings are an excellent
approach to conduct conferences for businesses in this global economy
where employees are scattered all over the world.
Furthermore education
and training service companies that provide training anywhere, anytime
as a method of delivering their programs that is essential.
For
additional video
teleconference issues, such as the web
meeting section here, please check out the
related sections;
streaming
video conferencing, web
conferencing, webinars and
teleconferencing.
If
you are looking for a little more
hands-on
type information, take a peek at the online video sharing,
video
streaming
information, media
streaming, video
webcasting and how
to stream video.
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